See meeting notes for NEWPORT WHALERS Board Meetings.
Board Responsibilities
President– The President shall be the principal executive officer and spokesperson of the corporation and, subject to the direction and under the supervision of the Board of Directors, shall have general charges of the business, affairs and property of the Corporation, and control over its officers, agents and employees. The President shall oversee the purchase of supplies and ice time for the Corporation and the League. The President shall preside at all meetings of members and the Board of Directors, and shall be the member ex-offfico of all committees of the Corporation. The President shall execute, on behalf of the Corporation, any deeds, mortgages, bonds, contract, or other instruments which the Board of Directors have authorized to be executed, and shall have the authority to delegate such power of execution and signing to one or more officers of the Corporation, except in cases where the signing and execution or delegation thereof is expressly delegated by the Board of Directors or by these by-laws to some other officer or agent of the Corporation, or is required by law to be otherwise signed or execute. The President shall co-sign and/or approve all disbursements issued by the Treasurer. The President shall do and perform all duties incident to the office of president and such other duties as may be assigned to the President by the Board of Directors, including the condition of the Corporation at the Annual Meeting of the member or such other time and place as the Board of Directors shall designate. The President or designee approved by the Board shall also be the state delegate for the Corporation at the monthly RI Hockey meetings and report back to the Board of Directors.
Vice President– In the absence of the President or in the event of the President’s death, inability or refusal to act, the Vice President shall perform the duties of the President. When so acting, the Vice President shall have all the powers of, and be subject to, all the restrictions upon the President. The Vice President shall perform such other duties as from time to time may be assigned to him or her by the President or the Board of Directors. In addition, the Vice President shall on a monthly basis counter sign the reconciliation of all the Corporation’s bank statements after reconciliation by the Treasurer. The Vice President shall also chair and appoint the Grievance Committee.
Secretary– The Secretary shall: (a) keep the minutes of the proceedings of the Board of Directors in one or more books provided for that purpose ; (B) see that all notices are duly giving in accordance with the provisions of these by-laws or as required by law; (c) be custodian of the corporate records and of the seal of the Corporation and see that the seals of the Corporation is affixed to all documents the execution of which on behalf of the Corporation under its seal is duly authorized; (d) keep a record of the post office address of each director and member which shall be furnished to the Secretary by such director or member; (e) maintain League records and (f) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to the Secretary by the President or by the Board of Directors.The Secretary is authorized to enlist the services of any one or more members of the Corporation to assist the Secretary in carrying out the duties as herein defined.
Treasurer– The Treasurer shall: (a) have charge and custody of and be responsible for all funds and securities of the Corporation ; (b) prepare the annual budget to be submitted to the Board of Directors: (c) receive and give receipts form monies due and payable to the Corporation from any source whatsoever, and deposit all such monies in the name of the Corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VII of these by-laws; (d) provide monthly financial reports to the Vice President for review and signature to be submitted to Board if Directors at its monthly meeting (e) in general, perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to the Treasurer by the President or by the Board of Directors, and (f) at the expiration of the Treasurer’s term deliver to the incoming Treasurer all books, records, accounts, monies and other properties of the Corporation. If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of duties in such sum and with such surety or sureties as the Board of Directors shall determine.
Program Director – The Program Directors shall be responsible for establishing and administering regulations and guidelines governing the operation of all programs approved by the Board of Directors. The Program Director shall prepare and submit such regulations and guidelines for final approval for the Board of Directors. The Program Director shall delegate responsibility to any members as the Program Director sees fit to supervise and administer each of the House, Travel and Instructional Divisions of the League.
Registrar– The Registrar shall keep a register of all skaters in the Corporation. He/She shall be responsible for all phases of registration in accordance with the USA Hockey/RIAHA rules and regulation. He/She shall also be responsible for distribution and tabulation of the voting process outlined in Article III, Section 8 hereof.
At Large Board Position – The At Large Board Positions shall be a position on the Board of Directors elected per Article IV for a one year period. This position will also require the person to have the responsibilities of a coordination position and such other responsibilities as the Board of Directors itself from to time to time order.
